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Note: It can read the data file better in numeric than the String (Text), So it’s always better to convert most of the data as Numeric Variables Data, Eg: In the case of Survey they Use more of Yes/ no, Good/Average/Bad, Male/Female, – Here in all these cases you can use codes in a data file like 1 – Yes, 2 – No Also make sure that the Excel data is arranged in such a way that Rows always contain Responses from Different people and Columns contains responses to different questions Importing Excel Data File into SPSS
Measure: This is where you will define the measure of the Variable that you have entered, Whether Scale, Ordinal or Nominal type of Variable. Align: You can mention the alignment of the data in the datasheet, Left, Right of Middle,. Missing: You can mention the Data which you don’t want the SPSS to consider while analyzing, Like “0” Value is considered as Absent, so for analysis, it will neglect “0” if its mentioned in Missing, which will be helpful in Mean, Mode Etc,. Value: This is to define/ Label a Value Wherever you see in the Data, Eg: You can Label “0” in the data as ABSENT for Exam, So when you find 0 in the data, it will be labeled as ABSENT for Exam, You Can also Label the Employee ID Number with their Name, So that Using the value Label Switch Button you can view the Name of the employee, but in the report, the Name will not appear, only the EMP ID number will appear, This helps in reading the data better in the data view. Label: Since the Name Column Doesn’t allow you to use any Special Character or Space, here you can give any name as a Label for that Variable you wanted to assign. Decimal: Defines the Decimal point you required to display, Eg: Used in case of percentages. Width: Defines the Character Width this Variable Should allow, Especially helpful while entering Mobile number which allows only 10 character. Type: You Can change the Type of Variable, Whether Numeric, Alphabets or Alpha Numeric, by selecting the respective Type in this column this will restrict the use of any other type being used under this variable column. Name: Enter the Unique Identifiable and Sorting Variable Name, Eg: In the Data of Students, The Variables can be ID, Sex, Age, Class, Etc note: This will not allow any special character or Space while describing the variables of the Data, and Once you enter the First Variable, Immediately you can see SPSS generating all the other information regarding how you want to set that Variable that you have entered to be,. It is the sheet where you define the Variable of the Data that you have The Variable View Consists of the Following Column heading, 
In this, the output is kept separate from the data itself. It also comes with a better screening and cleaning option of the information as a preparation for further analysis. It offers a wide range of methods, graphs and charts to you.
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It reduces the manual work of the user to a great extent. SPSS in data analysis easier and quicker for you as the program knows the location of the cases and the variables. Here are few key points why it is considered the best tool to use Effective data management
It offers excellent plotting, reporting and presentation features. It offers you in-depth statistical capabilities. It includes a lot of data management system and editing tools. 
It consists of 2 Sheets – One Is the Data View and the Variable View. Some of the functionalities of SPSS includes the following
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Web development, programming languages, Software testing & others Functionalities of SPSS
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